We are recruiting on behalf of Creative Support for a Transactional Finance Manager. Creative Support is a not-for-profit organisation promoting the independence, inclusion and wellbeing of people with care and support needs. We do this by working with the people we support, their families and partner agencies to deliver innovative, high-quality services to meet individual needs and aspirations.
The Role:
We are seeking a dynamic and experienced leader to join our team. While this is not a financial reporting role, it requires a deep understanding of the mechanics of financial accounting transactions. The ideal candidate will be a proven manager of people and teams, capable of motivating staff and driving the achievement of targets. This role offers the opportunity to make a significant impact by leading a team to success and ensuring operational excellence.
To take a lead role in the Finance Department to ensure the smooth and efficient running of the transactional teams, directly managing the Accounts Payable and Income Collection Teams. Additionally, to identify and implement process improvements and efficiencies, work flexibly as required to achieve month-end and year-end targets by ensuring all accruals, pre-payments, and data entry are up to date. You will be required to work closely with the Financial Reporting Team and assist with the annual audit programme.
Responsibilities:
1. To manage the Accounts Payable Team.
2. To ensure that processes are in place to correctly record, authorise and process supplier invoices.
3. To ensure prompt payment of authorised supplier invoices within agreed terms.
4. To ensure that the accounts payable team meet month and year-end close-down deadlines.
5. To identify and implement improvements in processes and controls to improve the efficiency and effectiveness of the Accounts Payable function.
6. To manage the Income Collection team.
7. To develop, improve and standardise credit control, debt recovery and reporting procedures.
8. To ensure a clear policy is in place for unpaid bills with local authorities and other customers, using appropriate escalation processes, arranging meetings, using complaints procedures or initiating legal action as appropriate.
9. To engage positively with new billing and payment systems, including on-line portals. To ensure that team members receive the necessary training and support to successfully use these systems.
10. To contribute to the correct allocation of payments, in order to facilitate effective credit control and accurate reporting.
11. To supervise team members and manage their performance so as to ensure a high level of effectiveness, morale and productivity, whilst monitoring agreed KPIs
15. To motivate, coach and supervise each direct report to effectively maximise productivity, output and outcomes. To provide support and supervision for team members. To identify training needs and development opportunities.
16. To co-ordinate annual leave and to deploy staff to manage peaks in workload efficiently. To work flexibly as required to achieve month end targets by ensuring all accruals, pre-payments and data entry is up to date. To assist with the annual audit programme.
17. To review the work of team members on a daily/weekly basis, set targets and monitor performance. To provide a weekly invoicing report to senior managers. To provide more in-depth reports as required.