We are recruiting on behalf of Creative Support for a temporary Recruitment Administrator. Creative Support is a not-for-profit organisation promoting the independence, inclusion and wellbeing of people with care and support needs. They do this by working with the people we support, their families and partner agencies to deliver innovative, high-quality services to meet individual needs and aspirations.
THIS IS A TEMPORARY POSITION FROM 24TH JANUARY TILL 14TH MARCH
The Role:
You will work as part of the Administration team to support recruitment responsibilities for the organisation. You will act as a point of contact for candidates and senior managers for all stages of the recruitment process including; content creation for advertising requests, interview questions, promotional recruitment based queries, carrying out the listing of online postings across contracted recruitment advertising websites, taking on a front facing role by promoting our vacancies through local jobs fairs and supporting candidates from initial application stage through to sign off, scanning and emailing of key documents, updating reports, data entry alongside other duties including inter-departmental administration support if required.
Responsibilities:
- You will be a point of contact for senior project staff and managers in regards to advertising requests, logging the required advert information on the Recruitment Activity Report then generating suitable and professional advert text and accurately detailed Job Descriptions that reflect the requirements of the role.
- To take ownership of your own workload, updating relevant individuals and records regarding progress and deadlines. You will assess incoming advert requests on the basis of ensuring requests are completed to meet specified deadlines and that your personal advertising workload does not impact additional duties you carry out within the department.
- Draft and edit advertising text and job descriptions ensuring accuracy, consistency and that any required checks by relevant senior managers have been carried out. Also, to ensure external and internal advertisements adhere to company recruitment branding and detail any required law exemption clauses for specific role requirements.
- Regularly carry out reviews of advert and job description drafts to ensure that key information is up to date and that content is refreshed to ensure roles continue to appear attractive to potential applicants.
- Update the Recruitment Activity Report and related additional reports with all work status and to provide statistical reports/data on request by the Recruitment Supervisor.
- Supporting in the organisation and promotion of recruitment based events and jobs fairs. This could include liaising with local managers/event organisers and aiding and contributing to the production and development of marketing related materials to promote events (posters/ flyers/ emails etc.)
- To log incoming application forms onto the department’s Applicant Activity Report then electronically distributing shortlisted digital application forms to relevant service contacts for interview.
- Act as a point of contact for services for the creation and provision of suitable interview question sets for local interviews upon request. By adapting interview question master documents, you will provide role specific question sets by referring to the corresponding job description to adapt the master version of the document.
- To liaise with services in regards to interview paperwork, logging successful and unsuccessful interview outcomes on the central database.
- To build professional relationships with new starters and local managers to support candidates in their smooth and positive commencement of work within their service. This will include ensuring confirmations of start date and time with both the candidate and relevant senior within the project. Ensure that every new starter you are responsible for is processed as efficiently as possible so as to achieve timely confirmed start dates.
- Obtain pre-employment checks for all new starters relating to the services you are responsible for. These checks include reference requests, a full DBS (Disclosure and Barring Service) disclosure, health declarations and any further follow up or investigatory steps that are required such as missing information or reference authenticity.To maintain accurate recordings of all day to day work progress for your caseload in the Caseload Activity Report and each new starter Summary of Works to evidence all actions taken.
- To ensure and maintain excellent data protection and confidentiality standards at all times, both internally and externally, in accordance with the agreed organisational policy.
- To work in accordance with the framework for the Data Protection Act and the Payroll and Human Resources Departments to ensure that new starter information is accurate, secure, private and processed in accordance with due process and deadlines.
- Attending recruitment based open days and events, promoting our roles and providing a friendly point of contact for potential candidates.